INFORMATION THAT WE COLLECT FROM YOU
When you visit or register on almacgroup.com you may be asked to provide certain information about yourself including your name and contact. We may also collect information about your usage of our website as well as information about you from e-mails or letters you send to us.
You agree and warrant that the processing, including the transfer itself, of Personal Data to the Company has been and will continue to be carried out in accordance with the relevant provisions of the applicable data protection law, including but not limited to, the European Data Protection Directive 95/46/EC and the national laws of the country where you are established (“Data Protection Law”) (and, where applicable, has been notified to the relevant authorities of the country where you are established) and does not violate the relevant provisions of the Data Protection Law. “Personal Data” means any information or set of information that identifies or can reasonably be used to identify an individual. Personal Data does not include information that is encoded or anonymous, or publically available information that has not been combined with non-public information.
USE OF YOUR INFORMATION
Your information will enable us to provide you with access to all parts of our site and to supply the goods or services you have requested. We will also use and analyse the information we collect so that we can administer, support, improve and develop our business. In particular, we may use your information to contact you for your views on our services and to notify you occasionally about important changes or developments to the site or our services. Further, where you have consented, we might also use your information to let you know about other products and services which we offer which may be of interest to you and we may contact you by post, telephone or fax, as well as by e-mail. If you change your mind about being contacted in the future, please let us know.
When processing Personal Data, Company shall comply with all applicable law relating to data protection, including for the avoidance of doubt, the European Data Protection Directive 95/46/EC and the Data Protection Act 1998.
Almac may from time to time collect information from you by using “cookies”.
At Almac we are strongly committed to protecting your privacy and as such we want to ensure that you are always aware of how we are using cookies on our website and how this may affect you.
You can navigate yourself around our website without giving us any personal information. However the policy sets out a brief explanation explaining our practices for the occasions where cookies are used.
WHAT ARE COOKIES?
A cookie is a text file that is placed on your computer, mobile phone or tablet by the website. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.
- Measuring how many people are using the different areas of the website so that popular sections can be improved.
- Analysing anonymous data to help us understand how visitors interact with the website so we can improve the services offered.
- Enabling a service to recognise your computer so you don’t have to give the same information several times during one task.
Cookies may be used on our customer facing applications, and although we are not actively storing any information pertaining to the user in a form of a cookie, some of the application servers which Almac uses may write temporary files to enable them to perform as part of their normal usage.
The data is not recorded by Almac.
Cookies do not usually contain personally identifiable information, and if at times Almac requires you to register your information, the cookie which is associated with your registration information is used in a limited manner to allow Almac to offer increased functionality of our website. We do not share any of our data with any third parties. The personal or system information is not stored in the cookie.
DISCLOSURE OF YOUR INFORMATION
The information you provide to us will be held on our computers in the US and may be accessed by or given to our staff working outside the UK and third parties including companies within Almac Group Limited some of whom are located in the US who act for us for the purposes set out in this policy or for other purposes approved by you. Where you have consented when providing us with your details, we may also allow carefully selected third parties, including other companies in our group, to contact you occasionally about products and services which may be of interest to you including. They may contact you by post, telephone or fax, as well as by e-mail. If you change your mind about being contacted by these companies in the future, please let us know. Finally, if our business enters into a joint venture with or is sold to or merged with another business entity, your information may be disclosed to our new business partners or owners. Countries outside the European Economic Area do not always have strong data protection laws. However, we will always take steps to ensure that your information is used by third parties in accordance with this policy. Unless required to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent.
SECURITY AND DATA RETENTION
We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will retain your information for a reasonable period or as long as the law requires.
ACCESSING AND UPDATING
You are entitled to see the information held about you and you may ask us to make any necessary changes to ensure that it is accurate and kept up to date. If you wish to do this, please contact us. We are entitled by law to charge a fee of £40 to meet our costs in providing you with details of the information we hold about you.
Please contact us if you have any comments, queries and requests relating to our use of your information.
SAFE HARBOR NOTIFICATION FOR ALMAC CLINICAL TECHNOLOGIES
Almac Clinical Technologies is strongly committed to protecting the privacy of those who entrust us with their personal information. Our employees, and all those who do business with us, trust and expect that we will protect their personal information in accordance with the promises we make. In furtherance of our commitment, Almac Clinical Technologies has certified to the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework with respect to Personal Data/Sensitive Personal Data processed as part of our human resources and clinical research activities. Accordingly, Almac Clinical Technologies adheres to the Safe Harbor privacy principles and frequently asked questions, as separately agreed to by the U.S. Department of Commerce and the European Commission, and the Federal Data Protection and Information Commissioner of Switzerland.
The following terms are used throughout this document and are defined here for clarification.
“Agent” means a third party that processes Personal Data/Sensitive Personal Data solely on behalf of and under the instructions of Almac Clinical Technologies
“Personal data” means any information or set of information that identifies or can reasonably be used to identify an individual. Personal Data does not include information that is encoded or anonymous, or publicly available information that has not been combined with non-public personal information.
SENSITIVE PERSONAL DATA
“Sensitive Personal data” means personal information that reveals race, ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, or that concerns health or sex life. Information will be treated as Sensitive Personal Data where it is received from a third party that treats and identifies it as sensitive.
The following privacy principles apply to the collection, use and disclosure of Personal Data/Sensitive Personal Data by Almac Clinical Technologies conducting human resources and clinical research activities.
Almac Clinical Technologies will inform individuals about the purposes for which we collect and use Personal Data/Sensitive Personal Data about them, how to contact us, the types of non-agent third parties with whom we may share Personal Data/Sensitive Personal Data, and any ways that individuals may limit the use and sharing of such data. This notice will be provided when individuals are first asked to provide Personal Data/Sensitive Personal Data or as soon thereafter as is practicable.
Almac Clinical Technologies will offer an individual the opportunity to choose (opt out) whether Personal Data are (a) shared with a non-agent third party or (b) used for a purpose other than that for which the Personal Data was originally collected or subsequently authorized by the individual.
For Sensitive Personal Data, Almac Clinical Technologies will give an individual an affirmative or explicit (opt in) choice if the information is to be disclosed to a third party or used for a purpose other than those for which it was originally collected or subsequently authorized by the individual.
Almac Clinical Technologies will provide individuals with reasonable access to Personal Data/Sensitive Personal Data about them and they may request the correction or amendment of Personal Data/Sensitive Personal Data that they demonstrate to be incorrect or incomplete.
TRANSFERS TO AGENTS
Almac Clinical Technologies will only transfer Personal Data/Sensitive Personal Data to an Agent where the Agent has provided assurances that the Agent provides at least the same level of privacy protection as is required by these privacy principles. Where we have knowledge that an Agent is using or sharing Personal Data/Sensitive Personal Data in a way that is contrary to these principles, Almac Clinical Technologies will take reasonable steps to prevent or stop such processing.
Almac Clinical Technologies will only transfer Personal Data/Sensitive Personal Data to a non-agent third party where consistent with the notice provided to the individuals who are the subject of the data and any consent that those individuals have given.
Almac Clinical Technologies will only use and share Personal Data/Sensitive Personal Data about individuals in a way that is consistent with the purposes for which the data were collected or subsequently authorized by those individuals. To the extent necessary for those purposes, Almac Clinical Technologies will take reasonable steps to ensure that the data are accurate, complete, and current.
Almac Clinical Technologies will take reasonable precautions to protect Personal Data/Sensitive Personal Data from loss, misuse and unauthorized access, disclosure, alteration and destruction.
Almac Clinical Technologies has put in place mechanisms to verify our ongoing adherence to these privacy principles. We encourage individuals covered by this policy to raise any concerns that they have about the way that we process their Personal Data/Sensitive Personal Data by contacting us at the address below, and we will do our best to resolve them. We have also agreed to participate in the dispute resolution program provided by the European Data Protection Authorities Panel and to cooperate and comply with the Federal Data Protection and Information Commissioner of Switzerland.
LIMITATION ON SCOPE OF PRINCIPLES
Adherence by Almac Clinical Technologies to these privacy principles may be limited to the extent required to meet a legal, governmental, national security or public interest.
How to Contact Us
Please contact our Privacy Officer, The Director of Quality Assurance and Regulatory Compliance with any questions about the way in which we use Personal Data/Sensitive Personal Data.
Almac Clinical Technologies
25 Fretz Road
CHANGES TO THIS POLICY
This Policy may be amended from time to time, consistent with the requirements of the Safe Harbor. When we do, we will also revise the “last updated” date at the bottom of this Policy. For material changes to this Policy, we will notify individuals by an internal notice process.
To learn more about the Safe Harbor program, and to view Almac Clinical Technologies certification, please visit http://www.export.gov/safeharbor/